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FTC Florida News - September 23, 2010

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FTC Florida News - September 23, 2010

Post by Admin on Tue Sep 28, 2010 8:07 pm

Hello Teams,

I hope everyone is enjoying the 2010 FTC robot build season. This year's game has lots of scoring options and an increased emphasis on scoring during the autonomous period. I hope that everyone is off to a quick start because we have five qualifiers in 2010 and three in 2011. Our first tournament of the season will be in Longwood, near Orlando. FTC 3045 (B.A.D.) and FTC 4228 (G.O.O.D.) teams from Lyman High School are planning a fun tournament. I hope to see lots of teams at this event. Since this is such an early event and there is a low density of teams in Orlando, teams attending this tournament will receive registration priority during the third round of Qualifying Tournament registration. Therefore, teams attending the first tournament will very likely have the option to attend three tournaments this season.

Topics in this email include:

1. Qualification Tournament Registration
2. Video Judging Guidelines and Rules
3. Engineering Notebook Judging
4. Build-it Day sponsored by FTC 1902 (Exploding Bacon) and American Society of Civil Engineers (ASCE)

1. Qualification Tournament Registration

The key aspects of registering for Qualification Tournaments are listed below. They are followed by more detailed information.

- Registration Opens on Thursday, September 30th at 8:00 p.m. Eastern Time.
- Don't register early, each entry receives a time stamp and will be manually deleted from the database, if dated prior to opening registration at 8:00 p.m.
- Feel free to enter test registrations into the system through Monday, September 27th. Entries will be cleared from the database prior to opening the registration system on September 30th.
- The online registration system is located here:
- It is a first come, first served registration system.
- Teams receive immediate registration confirmation.
- Registration will consist of several rounds.
- Teams can register for only one tournament per round.
- Round 2 registration will open on Thursday, October 7th at 8:00 p.m. Eastern Time.
- Read the Tournament Policies prior to registering:
- Read the Coaches Guidelines prior to registering:
- Round 1 registration is only for tournaments held in 2010.
- Rounds 2 and higher will include the entire season.
- A few competition slots at the tournaments held on January 22nd and 29th will be reserved for late registering rookie teams and teams that would like an additional shot at qualifying for the State Championship. During the early registration rounds, these tournament will show a team capacity lower than their actual 16 team capacity.
- Teams attending the first qualifying tournament held on November 6th in Longwood, near Orlando will receive registration priority during round 3 so that these teams will have the first opportunity for attending a 3rd qualifying tournament.

Additional details concerning registering for Qualification Tournaments are as follows:

Qualification Tournament Registration opens on Thursday, September 30th at 8:00 p.m. Registrations entered into the database before 8:00 p.m. will be manually removed from the database and teams will be notified as soon as possible.

The registration start page contains a table listing the tournaments, date, participation fee, team capacity and number of teams registered. The registration form requests basic contact information that includes:
- Team name
- Team number
- Number of boys on the team
- Number of girls on the team
- Number of Mentors
- Team contact name, email address, cell phone and mailing address
- Confirmation check boxes accepting the Coaches Guidelines and Tournament Policies documents

Prior to registering or a tournament, teams should have a strategy for selecting tournaments and have read the Coaches Guidelines and Tournament Policies in order to avoid delays in completing the registration form. Pay particular attention to the policy concerning team no-shows and withdrawals from tournaments. I feel strongly that teams should live up to commitments and withdrawing or not showing up for a tournament sets a poor example for students and is not in the spirit of Gracious Professionalism. Further, Tournament Hosts put a lot of time and effort into running tournaments. Team withdrawals and no-shows add unnecessary burdens on tournament organizers. Even if your robot isn't functioning, teams are expected to attend tournament they have registered for. If you need help, ask for help as soon as your team arrives at the tournament. Our technical volunteers and FTC team mentors form other teams will be happy to help you get your robot running and through inspection.

Tournament Hosts will contact teams directly concerning topics that may include additional registration information, instructions for paying the participation/registration fee, etc.

Tournament registration will be conducted in several rounds. Teams may register for exactly one tournament in each round. Failure to register during a round is a lost opportunity that can't be recovered. We have planned enough competition slots for teams to attend two tournaments so long as most of the tournament slots are filled at all events. We believe that we have additional team capacity so that some teams will have the opportunity to attend up to three tournaments. The exact number of extra slots will depend on the number of teams in total, the number of teams that choose to attend only one tournament, and the number of unused competition slots.

Feel free to send an email to Michael Coleman at if you have questions about the tournament registration process.

2. Video Judging Guidelines and Rules

A document containing production tips for creating videos for FTC Judging ...can be downloaded from the web site from the "Helpful Links" page.

- Teams attending Florida Qualifying Tournaments and the State Championship are required to submit a team video for judges to view prior to competition day.
- The video will be viewed by judges and will have a significant impact on the judge's evaluation of the team.
- There will be no scheduled judge interview at competitions. Judges will conduct informal team interviews in the pit area. Therefore, it is important to have at least one student in the pit area to talk with judges through the end of the Qualification Matches.

Video Submittal:
- Location: Teams may post their video to any online video sharing community. For example,
- Teams may restrict access to their video on YouTube by posting an "Unlisted Video." Unlisted means that only people who know the link to the video can view it. An unlisted video will not appear in any of YouTube's public spaces. Do not post a video as "private" since this requires a YouTube account to watch it and there is a 25-person sharing limit. Information about Unlisted Videos on YouTube is found here:
- Due Date: Email a link to the video to, 10 or more days prior to competition day in order to give judges sufficient time to view the videos.
- Turn in a DVD copy of the video at tournament check-in.

The video format should be as follows:
- Length: Not more than 3 minutes long and no shorter than 1 minute long.
- Aspect: 16:9 or 4:3 are acceptable
- Include a clean mono or stereo audio track free of copyright restrictions, including music.
- Include team name and FTC team number in the video's Opening Title Screen

Video may consist of:
- Video tape footage
- Voice over/music over still photographs
- Animated presentation
- PowerPoint converted to movie file format

- Should be clear of pops and hisses

- If using copyrighted music must have written permission.
- If using Creative Commons Music (CCM) on line, the music must be used in accordance with the appropriate license and properly attributed.
- Music may not contain obscene or suggestive language.

Content Guidelines:
- Please do not identify non-team minors by name or specific location. Use only first names, no locations. Important Note: If you include full names or if you include any name and the location of a minor (e.g., a student at Kennedy Elementary School in Melbourne,FL), you will need to supply releases from the minor’s parents. Providing the FIRST Consent and Release Form to satisfies this requirement.
- Please do show us what you are doing to earn an FTC judged award.

End Credits:
- Include end credits to satisfy copyright obligations.
- Remember to list and thank your sponsors.

3. Engineering Notebook Judging

- Teams are required to email between 3 and 5 scanned pages from their engineering notebook for pre-judging.
- File Format: Adobe Reader PDF file
- Files greater than 1 MB should be split into multiple files.
- File name convention must be FTCxxxx-n.pdf Where xxxx is the team number and the -n is the file number if multiple files are provided. An example of a valid file name is: FTC1234-1.pdf
- Email the files to at least 10-days prior to competition day.
- Engineering notebooks will be turned in at tournaments during team check-in and will be reviewed by judges.

4. Build-it Day sponsored by FTC 1902 (Exploding Bacon) and American Society of Civil Engineers (ASCE)

The season's first Build-it day will be on Saturday, October 9, 2010. FTC Team 1902 (Exploding Bacon) and the local chapter of the American Society of Civil Engineers (ASCE) are hosting the Build-it day at the Orange County Extension Education Center in Orlando. The day's activities will include, workshops, lunch, robot building time, and practice time on the Get Over It! playing field. Technical experts will be on-hand to help teams take their robots to the next level. Teams should expect to end the day with a robot that is several steps ahead of where it would have been after a regular team meeting.

The Orange County Extension Education Center is located near the Orlando International Airport. The address and web site are as follows:

6021 South Conway Road
Orlando, FL 32812

Additional information about Build-it day will be sent to teams in a separate email.

Please send an email to if your team is interested in hosting a Build-it day. Per our tournament policy, hosting official FTC events earns the host team priority for one round of Qualifying Tournament registration.

Thats all for now. I am looking forward to seeing teams at Qualifying Tournaments!

As always, feel to send questions to

Michael Coleman
FTC Affiliate Partner for Florida

Florida FTC Online:
Web Site:
FTC Twitter:

Join date : 2009-04-06

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