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FTC Florida Championship - Email #1

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FTC Florida Championship - Email #1

Post by Admin on Mon Feb 13, 2012 5:20 pm

Hello Teams,
Please share this email with your entire team. A pdf format version is attached to this email in the event there are formatting issues in your email reader.
You received this email because your team earned an invitation to attend the FTC Florida Championship. If you coach multiple teams, you can determine the team(s) receiving the invitation to the state championship by visiting this web page: http://www.flfirst.org/Florida_First_Tech_Challenge/Florida_Championship.html
Attachments: ERAU Engineering Open House Flyer; Event Schedule; Inspection Schedule; Site Layout; Campus Map; Event Program (low resolution version) [Email Michael Coleman at michael.coleman@flfirst.org if you do not have copies of these attachments.]
Topics in this email include:
1. Tournament Fee
2. Friday Evening, February 17, 2012
3. Tournament Day Schedule, Saturday, February 18, 2012
4. Live Video Webcast
5. Lunch
6. Security & Safety
7. Site Layout
8. Directions and Parking
9. FIRST Consent and Release Form
10. Qualification Matches & Elimination Rounds
11. Message From Our Judge Advisor
12. Trivia Contest
13. Event Program
14. Power Strip
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1. Tournament Fee
The tournament fee for the Florida Championship is $150. Invoices for teams that qualified in 2011 were emailed in December 2011. Teams that qualified for the Championship in 2012 received their emails the week following the tournament. Send an email to michael.coleman.flfirst.org if you didn’t receive an invoice or if you have questions.
Our preference is for all teams to mail their checks. We have a lot to track on tournament day and it will help if we don’t have to keep track of payments. However, you may turn-in a check for the tournament fee when your team checks in Friday evening or Saturday morning. Please send an email to michael.coleman.flfirst.org if you plan on paying the tournament fee at the event.
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2. Friday Evening, February 17, 2012
The Embry-Riddle Robotics Association is planning to have an open house in the Lehman Engineering Center, Friday night from 5:00 p.m. until 10:00 p.m. Stop by anytime for Pizza, soft drinks and lab tours. See the attached flyer for details.
The Florida Championship is held in the Embry-Riddle ICI Center. Doors open to teams Friday evening from 6:00 p.m. until 8:30 p.m. for the following activities:
- Check-in
- Pit Area Setup
- Robot Hardware Inspection
- Robot Software Inspection
We encourage teams to have their robots inspected Friday evening. Teams that pass robot inspection Friday evening are guaranteed a better night’s sleep since there will be no worries about passing inspection the next morning. Your team will also have a more relaxed time Saturday morning to enjoy the Championship Tournament.
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3. Tournament Day Schedule, Saturday, February 18, 2012
Robotics competitions are complex to run, and there are many opportunities for slowdowns. While organizers make every effort to operate on a timely basis, by nature of the event, the schedule is a guide and not a guarantee. Please make flexible travel arrangements in the event the tournament ends later than scheduled. Teams receive a welcome packet at check-in. Please review the schedule in this packet, it may be different that the attached draft schedule.
Teams are assigned times for Robot Hardware Inspection, Robot Software Inspection and Qualification matches. Please arrive early for each of these activities. The inspection schedules are contained in an attachment. Team registration opens at 7:00 a.m. and inspections start at 7:45 a.m. Twenty-five teams will have started the inspection process by 8:00 a.m. Teams should allocate at least 30-minutes to check-in and get ready for their first inspection appointment.
Please plan your tournament day so that you arrive with sufficient time to attend your scheduled inspection times. We will not delay the start of the opening ceremony for any team issues. Once we start the opening ceremony, it will be very difficult to conduct robot software inspection and the delay may cause teams to miss more than one qualification match.
The qualification match schedule is generated Saturday morning after all of the teams have checked in. Teams that haven't arrived and checked-in by 8:00 a.m. will likely be removed from the tournament. Teams can’t be added once we have generated the qualification match schedule. We highly recommend that you have lots of padding in your Saturday arrival schedule and arrive at least 30-minutes prior to your first scheduled inspection time.
We understand that travel issues may occur and we will try to make accommodations. When problems occur, you need to let me know. If your team is running late Saturday morning and is at risk for not arriving before 8:00 a.m., call my cell phone and leave a voice mail message if I don't answer. I will check my cell phone for voice mail and text messages prior to removing a team from the tournament. Teams that haven't picked-up their registration packets by 8:00 a.m. will be removed from the tournament unless I have talked with the team or received a message on my cell phone. Please enter my cell phone number into your cell phone right now, so that it is handy if you need to call me. If you are not traveling with the team, send this entire email to the adult in charge of the team and emphasize the importance of the team's arrival time. My cell phone number is (407) 963-5900.
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4. Live Video Webcast
Invite family and friends to join the fun and watch live video streamed from the tournament starting at 10:00 a.m. The address for the web stream is: stream.flfirst.org
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5. Lunch
The ICI Center concession area and the Student Center food court are the closest options for lunch. There are also many restaurants nearby. We recommend that you assign a few adults to develop a lunch plan for feeding the team and providing snacks throughout the day. We highly recommend that the entire team NOT leave the venue for lunch so that they can prepare and arrive on time for their first match after lunch. We will not delay matches for tardy teams.
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6. Security and Safety
Teams should never leave anything of value unattended. For added protection, we recommend teams use security locks/cables to attach computers to a large object such as a table. Please label all robot batteries, battery chargers, Logitech Gamepads etc. with your team number. Turn-in lost and found items to the Information desk in the pit area.
Everyone is required to wear safety glasses and closed-toed shoes in the pit and around the playing fields. We are not providing safety glasses to teams, team supporters, visitors, etc. Teams are required to bring a sufficient supply of safety glasses for their team and guests.
Power tools, soldering irons, adhesives and paint may not be used inside the ICI Center. Teams may use battery powered screwdrivers in the pit area so long as they are not used to drill or grind.
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7. Site Layout
The competition area, pit, practice fields and volunteer lunch area are contained in one, very large room. The site layout is attached.
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8. Directions and Parking
The address for the ICI Center is 601 S. Clyde Morris Boulevard, Daytona Beach, FL 32114. Ample parking is available in the north parking lot adjacent to the ICI Center. A campus map is attached.
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9. FIRST Consent and Release Form
FTC coaches, mentors, students and volunteers attending the tournament are required to complete the FIRST Consent Form. The team coach will turn in the consent forms at the team check-in/information desk at the competition. Anyone that has turned in a paper copy of the consent and release form at any qualifying tournament this season isn’t required to turn in another copy at the Championship. Teams that use the online consent and release system are required to turn in a paper copy of the team summary page that is printed from the online system.
Download the consent and release form from the FIRST web site: http://www.usfirst.org/sites/default/files/uploadedFiles/Robotics_Programs/2011_2012_Consent_and_Release_Agreement.pdf
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10. Qualification Matches & Elimination Rounds
Teams will participate in 5-qualification matches. Odd numbered matches will be played on Field #1 and even matches are played on Field #2. Four alliances consisting of 3-teams per alliance will advance to the elimination rounds. See Section-3 of the Bowled Over!TM game manual for more information.
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11. Message From Our Judge Advisor
Judges Top Team Tips
Winning judged awards at any tournament is all about impressing the judges with your team's achievements in the various award criteria. There was a bulleted set of points to consider for the video submissions sent out in an email blast on 09/25/2011. You can find a copy it here: http://www.flfirst.org/Florida_First_Tech_Challenge/Email_Archive.html Consider that most of these same points also apply to the team's interview at the tournament.
To help improve your team's impression on the judges here are a few more tips to consider:
· Make your team easy to find and accessible.
o If you have more that two match cycles before your next match, head back to your pit table. Judges interview most teams at their pit table.
o See a group of judges? Flag them down and offer to show and tell them about your team and robot.
o If judges approach your team, DO NOT IGNORE THEM! Give the judges your team's full attention.
§ If you're in a critical time crunch, graciously request to meet the judges at a specific time soon afterwards.
§ If you're repairing the robot, you may choose to pause repair work and speak to the judges for a few minutes, or explain the situation, and graciously request to meet the judges at a specific time soon afterwards.
§ Remember however, that if the team chooses to delay their judges meeting too long, they may miss the opportunity to speak with judges and any competitive chance for awards.
· There will be multiple levels of team interviews during the day, so judges may approach your team more than once.
· Be courteous, gracious, professional, expressive and informative when interacting with the judges. First impressions are powerful at the tournament and in life!
Hopefully, these words of advice will be taken to heart by your team and improve your chances for winning a judged award at the FTC Florida Championship.
------------------------
12. Trivia Contest
Are you smarter than a FIRST grader? Prove it!
Here is your chance to compete at the Florida Championship, and you don’t even need a robot to do so. This year we are introducing a team based trivia game, which you can play from the comfort of your bleacher seat. This game will consist of a series of FTC related questions (Science Technology, Engineering, Math, FIRST, Sci-Fi, etc.). One question will be asked between each qualifying match. Teams will have a short period of time to consider the multiple choice answers and register their selection using a supplied answer paddle sign. The team with the most right answers at the end of the day will win a prize. The questions are diverse and challenging in nature, but we have a lot of smart people in FTC who are equal to the challenge. Teams would be wise to incorporate both students and mentors. It should also be noted that this game is meant to be run on student and mentor brain power, not CPU cycles, so the use of smart phones, computers, the Internet, or dial-a-friend WILL NOT BE ALLOWED.
You will be able to get a full set of rules and register your team for the contest at the team check-in desk on tournament day. You must have at least 5 people to register a team and up to 10 members can work to answer any one question. Each team will need to sit together in the bleachers so they can work together. The number of teams that can participate will be limited, so be sure to register early in the day. This should be a fun event for all participants, so come on and register a team. After all, why should the robot drivers have all the fun!
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13. Event Program
A low-resolution copy of the event program is attached. Please let me know by 3:00 p.m. Monday, February 13th, if you see any errors. Team names and locations used in the event program were sourced from the qualifying tournament registration system. Let me know if this information needs to be changed.
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14. Power Strip
We have arranged to have power run to all of the pit tables and the Embry-Riddle IT department believes that they have a sufficient supply of power strips for team use. Just in case, please bring a power strip as a backup.

Thanks,
Michael Coleman
FTC Affiliate Partner for Florida
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Admin
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Join date : 2009-04-06

http://www.flfirst.org

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